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OSA Publishing

Author & Reviewer Resource Center

Style Guides and Templates for OSA Journals

OSA accepts manuscripts submitted in MS Word or LaTeX. Please use the appropriate templates and style guides provided below.

OSA will be testing use of a new "universal" manuscript template between mid-June and September 2018. During this time, authors may submit using the new template or the previous, legacy templates, both of which are provided below. The new template simplifies manuscript preparation and eases transfers between journals that use different formatting (e.g., single- versus double-column) in the final article presentation. Note that the final, published format of OSA journals is not changing at this time, and authors will still need to adhere to article-length restrictions based on the final, published format.

Authors of Letters and Memoranda should continue using the legacy template for an accurate length check.


OSA Manuscript Preparation Templates (30 May 2018)

Journal Suppl. Material
Guidelines
Style Guide MS Word Template LaTeX Template
Adv. Opt. Photon.
Appl. Opt.
Biomed. Opt. Express
JOSA A & B
Optica (full-length article)
Opt. Mater. Express
Opt. Express
OSA Continuum (new!) Photon. Res.
Download Full
Download Simple

(Universal Template)

Access on Overleaf

(Universal Template)
JOCN
Optica (letters)
Optica (memoranda)
Optica (suppl. document)
Opt. Lett. (letters)

Legacy OSA Manuscript Preparation Templates

Journal MS Word Template LaTeX Template
Appl. Opt.
JOSA A & B
Optica
Photon. Res.
Optica (research article)

Citation Style Files

Instructions for LaTeX Submissions

  • Use standard LaTeX coding wherever possible and avoid use of custom macros.
  • Include just one .tex file. Using \include and multiple .tex files will not work.
  • Ensure that file names and file callouts use the same case:
    If figure1.pdf is lowercase, \includegraphics{figure1} must be lowercase as well.
  • Include any non-OSA or nonstandard style files with your submission.
  • Package your files at the root level in a .zip, .tar, or .tgz archive. Use of subfolders within a directory is okay; however, do not include an archive package within another archive package:
    For example, do not place a .tar within another .tar file.

OSA is now using Overleaf to process LaTeX submissions to Prism. Please follow the instructions below to ensure that your submission will be processed correctly. An Overleaf FAQ is provided below.

Overleaf Frequently Asked Questions

  1. What is Overleaf?
    Overleaf is a cloud-based system for writing, compiling, and sharing LaTeX projects. OSA is now using the Overleaf service instead of an internal TeX system to process LaTeX submissions to Prism. OSA is using Overleaf as a more reliable means of compiling LaTeX and because it provides authors with an easy method of troubleshooting errors and recompiling LaTeX.
  2. Do I have to use Overleaf?
    All manuscripts submitted to Prism will be compiled with Overleaf. Authors are not required to use Overleaf to prepare their manuscripts, but many will find Overleaf to be an excellent authoring tool with new opportunities for online collaboration and improved troubleshooting.
  3. Is Overleaf free to use?
    There is no charge to authors for Overleaf compilation when submitting manuscripts through Prism. However, use of Overleaf as an authoring tool requires an account. Overleaf offers free accounts as well as fee-based accounts with additional features.
  4. What packages does Overleaf support?
    Overleaf runs TeX Live on their servers, which provides about 4000 packages. To find out more, please visit https://www.overleaf.com/help/30-what-packages-do-you-support
  5. Do I need to include the template files with my submission?
    You can either include the template files in your upload, or OSA will add them automatically when the files are sent to Overleaf to be compiled.
  6. My Prism submission failed. What do I do?
    If a Prism submission fails, on the submission confirmation page you will find an error message and a link to the error log generated in submission. If possible, use the error message and log to identify and resolve the problem. If desired, open your submission directly in Overleaf (an Overleaf account is required) or in your local TeX system. Do not hesitate to contact Overleaf or OSA directly for assistance (see below).
  7. Who can I contact for help?

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